TEAM MANAGERS

Game Day Volunteers

Volunteers are required for every game of footy as follows.

Volunteers Required	Home Game	Away Game	Vest Colour	Equipment/Paperwork
First Aid			White	First aid kit and ice
Ground Manager		X	Red	Checklist of Duties
Goal Umpire			Yellow/Orange	Scorecard, pen and goal flags
Runner*			Pink	Nil
Interchange/Umpire Escort			NA	Interchange sheet and penQueenborough
Timekeeper/Scoring#		X	NA	Instructions + Timekeeper Sheets upstairs Queenborough
Umpire^			Orange	Whistle

* For Juniors, this can be the coach – see STJFL Match Conditions Juniors for more info.
# For Juniors TimeKeeping is usually done by the Manager, in conjunction with the Opposition.
^Junior only

A description of the roles is included in the relevant STJFL Match Day Guide 2025.

Ideally, all families will help out in some way to help spread the load. However, it is ultimately up to the Team Manager and Coach how roles are allocated (eg some coaches will have a consistent Runner for the season).

All roles, with the exception of Timekeeper, require a current WWVP check (available through the Department of Justice).

TIP: Send a message out the week before on your WhatsApp group asking for volunteers.

Pre-game

1. Login to https://www.playhq.com/ using the login you created when you registered as a Team Manager.
2. Select the Team you are the Manager for under “My Teams”.
3. Select the relevant “Round” and game as below, and select the “>” on the RHS to enter the next screen.

4. Select “Manage”

5. At the bottom of the screen select “+ Select Team”.

6. Using the “+” you can add players that are allocated to your team, you can also add players that are not allocated to your team as follows.

7. You then need to add Coaching Staff and Volunteers and SAVE.

8. Then go back to the following screen and select “Download Game Sheet”.

9. You need to print 3 copies of the Team Sheet to take to every game.

SBJFC Voting – For our Best and Fairest Award Evening – YOUTH ONLY

• The Club uses a 5, 4, 3, 2, 1 system (5 for the best player).
• Two sets of votes are counted.
• Here is the link to the Voting Policy and a Voting Card. It can either be emailed or printed).
• The Club also uses Play HQ to record votes for our Best and Fairest awards. This is completely separate from Best Players that the Coach does on the Team Sheet (which goes in The Mercury).
• When you are in the “Manage” tab as per above, select the three dots and the “Enter Votes” option comes up – select.

• Select the “Yellow edit icon”.

• Enter the requested information for BOTH voter 1 and voter 2.

Billy’s Vouchers – keep a list

• Team Managers Kits include a Billy’s Burger Voucher for each player.
• These can be used by coaches to reward players, it may be for eth best player one week and the next week it may be for the player who always listened to every instruction provided.
• Each player is to receive a voucher, this means that some weeks two vouchers may need to be allocated.
• It is a good idea to record who has received Vouchers on an ongoing basis.
• The Voucher(s) should be awarded at the end of the game and the Manager should take a photo of the recipient.
• The Photo and name(s) of the recipient, together with the game (including the date) to which it relates should be emailed to sbjfcplayerofthematch@gmail.com.

Concussion

• Specific information regarding head knocks and concussions, including assessment, reporting and management before the first game is here: https://www.sandybayfc.com.au/wp-content/uploads/2020/09/SBJFC-Guidelines.pdf

Unplayable weather

• Games are rarely cancelled – parents should plan for kids to play in the rain.
• The STJFL Match Day Guide 2025 outlines the Wet Weather procedure.
• For weather updates, follow the STJFL Facebook Page or website

Queenborough Game Day Responsibilities and Checklists

Scoreboard, Timing, and Siren (Home Games)

• SBJFC Team Managers handle the scoreboard, timing, and siren for home games. Set up the laptop, display teams, manage the clock, blow the siren at quarter starts and ends (use a phone timer), and update scores. Please pack up afterwards if you are the last game of the day.
• For full instructions, click here.